Data Flow

Beamy ensures seamless coordination between front-of-house, kitchen, and management by enabling smooth data flow across all systems. This section outlines how information travels through the Beamy ecosystem, from order creation to reporting.

Overview

Beamy’s architecture supports real-time, bi-directional data flow between:

• POS (Point of Sale)
• KDS (Kitchen Display System)
• Bridge (Admin Dashboard)
• Printers (Brother label printers)
• Payment Gateways (EFTPOS, Stripe, Centrapay)

All components are synced via cloud APIs and/or local networks to keep information consistent and up to date.

Order Lifecycle Flow

1. Customer Places Order

• Staff inputs order into the POS
• Customisations, item quantities, and any extra information is included

2. Payment Processed

• POS triggers payment request to:
  • EFTPOS terminal (via IP/port)
  • Or online payment services like Stripe or Centrapay
• Payment status is returned to POS and recorded in Bridge

3. POS Sends Data

• Order is immediately sent to:
  • The relevant KDS station for preparation
  • The Bridge dashboard for tracking and analytics

4. KDS Displays Order

• Order is sent to Printers (if required) to print order labels either automatically if chosen or as needed
• Kitchen staff views and manages items on a digital screen
• Staff tap off items as they are prepared
• Updates are synced back to the POS and Bridge

5. Order Completed

• Once all items are ticked off in KDS, the order is marked complete
• Sales, product data, and timing metrics are updated in Bridge

Reporting & Analytics Flow

• Data from all transactions is automatically pushed to Bridge
• Bridge aggregates:
  • Sales totals
  • Item-level metrics
  • Real-time and historical reports
• Graphs and downloadable reports available per site or company-wide

Printing Flow

• Brother printer receives label or receipt data from:
  • POS (future order such as catering)
  • KDS (kitchen prep or delivery labels)
• Printer must be on same local Wi-Fi network as tablet for connection

Permissions & Syncing

• User roles (e.g., manager, cashier, kitchen staff) determine data visibility
• Offline mode allows orders to be taken even if internet is down
  • Data syncs to Bridge once reconnected

Inventory & Product Updates

• Changes to menu, pricing, or product availability are made in Bridge
• These updates automatically sync to:
  • All connected POS devices
  • All KDS stations
  • Ensures consistency across sites

Beamy’s real-time data flow enables fast, accurate, and coordinated service across all operational areas.